Buyer – Chemical Company in Qatar / 3 weeks ago

Qatar

Application ends: 2024-08-31

Opening job vacancies: Buyer

Department: Procurement Operations

Company Industry: Chemical Industry

Company – Country: Chemical Company – Qatar

Job Placement: Direct Hire

JOB PURPOSE / OBJECTIVE:

  • Purchase goods, materials, and services to ensure that the company’s operational needs are met.
  • Optimizing price, quality, and delivery and ensuring continuity of supply.

KEY ACCOUNTABILITIES:

  • Overarching Activities
     Handle end-to-end process for all purchase requisitions under framework agreement.
     Handle end-to-end process for low-value purchase orders not under framework agreement.
     Manage sourcing for tail end.
     Take ownership of purchase’s full lifetime, from order to delivery.
    Purchase Requests and Orders
     Receive, verify, and act on purchase requisitions under framework agreement and low-value purchase requisitions.
     Examine purchase requisitions for completeness of technical details and information, interact independently with end users for correctness and warehouse for MM items before issue of RFQs.
     Review quotations before sending to end users and seek appropriate clarifications to resolve technical issues for Materials Master and Services Master items items and direct out items if possible.
     Seek technical and commercial clarifications from respective suppliers and communicate responses of suppliers to end users for final evaluation.
     Issue tender enquiries, open tender documentation, technical and commercial evaluation of suppliers to issue purchase orders and supply agreements.
    Biddings, Negotiations and Tenders
     Negotiate with vendors to contract or award purchase orders in accordance with company policies and procedures.
     Obtain confirmation on specified items and conditions and tabulate prices of technically acceptable bidders to issue purchase order to lowest bidder.
     Monitor and control compliance with complex agreements and tenders.
     Prepare Tender Committee submissions and evaluate tenders and recommendations to Tender Committee participants.
  • Lead price negotiations, agreements and progress monitoring while checking the quality of services/materials provided.
  • Support investigation of any major issues/supply contract breaches in the procurement cycle to supervise the preparation of consequent action plans.
  • Delivery and Expediting
  • Coordinate the interface of logistics (i.e. procurement, freight forwarders, transportation, and warehousing), to ensure efficient and timely delivery of materials.
  • Monitor progress of suppliers and assure they are working within the deadlines.
  • Coordinate actions with end-user focal points to set priorities and schedules.
  • Ensure all permits/import licenses and Ministry of Interior clearances are obtained and maintained.
  • Ensure that all proper customs requirements are understood and communicated to freight forwarders and vendors and other related government agencies.
  • Contract Management
  • Understand and exercise pricing formula in framework agreements.
  • Prepare Tender documents along with suitable pricing mechanisms/schedule in the form of Bills of Quantities, Schedules of Rates, Lump Sum prices, etc. for inclusion in Tender documents.
  • Perform contractual and commercial evaluation of bids, with commercial tender tabulation, pricing and terms and conditions of the contract.
  • Review/evaluate contractor claims, and report on validity.
  • Review interim applications for payment verifying accuracy and compliance with the contract terms.
  • Evaluate variations, change orders or concession requests with the contractor, and prepare documentation for approval.
  • Maintain high quality of records and updates on contracts/tenders, contractors, etc.
  • Responsible for contract administration (post award).
  • Internal Customers & Supplier Relations
  • Communicate and discuss technical requirements and procedures with vendors/supplier to establish and maintain professional relationships.
  • Liaise and regularly coordinate with internal customers and maintain proper track of purchase requisition to provide the best customer service within the company.
  • Receive purchased materials and services and coordinate delivery to respective requestors.
  • Policies, Systems, Processes and Procedures
  • Comply with and ensure other team members comply with all section’s policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
  • Provide critical input to support the development of the Section’s systems, policies, processes, and procedures to meet business requirements.
  • Contribute to the identification of opportunities for continuous improvement of departmental systems, policies, processes, and practices considering ‘international leading practices’ to improve productivity and operational efficiency.
  • Quality, Health, Security, Safety and Environment
  • Ensure compliance with regulatory requirements and relevant quality, health, safety, security, and environmental procedures and controls across the section to guarantee employee safety and delivery of high-quality products/services.
  • Act as a role model and promote the concept of proactive safety and take personal responsibility to ensure that colleagues work without at-risk behaviours and conditions in order to positively contribute to the overall goal of zero incidents.
  • Reporting
  • Provide transparency to management on progress of tenders and other strategic sourcing events.
  • Prepare relative reports in a timely and accurate manner in order to meet the departmental requirements, policies, and standards.

QUALIFICATIONS & EXPERIENCE:

Education Required: (Qualification1 / Discipline): Bachelor’s Degree in Engineering, Business Administration, Commerce, Finance, or similar field.
Preferred (Qualification1 / Discipline): –
Experience Required: (Years2 / Job Level3 / Industry): Total of 3-5 years of experience in the O&G / Petrochemical / Commodities Industry, out of which 2 years at a professional level in Procurement.
Preferred (Years2 / Job Level3 / Industry): 2-3 years in Procurement. Other Job Specific Requirements and/or Vocational Accreditations
 [Preferred] International certifications CIPS, CSCP, SCMA, ISM or other supply chain designations
 SAP (incl. SAP Ariba)
 MS Office Applications
 Negotiation Skills
 Strong Communication Skills
Languages
Required (Language / Level4): English – proficient
Preferred (Language / Level4): Arabic – working knowledge

Reference:
(1) Qualifications: High School, Higher National Diploma, 3-year Diploma, Bachelor, Masters
(2) Years: Up to 3 years, 3-5 years, 5-7 years, 7-10 years, 10+ years, and 15+ years
(3) Job Level: Staff, Analyst, Specialist, Supervisor, Mid-Management, Senior Management, Executive
(4) Language Level: Basic, Working Knowledge, Proficient

Buyer – Chemical Company in Qatar
  • Address
    Qatar
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