Petrochemical Industry Context

• Industry: Oil refining and petrochemicals
• Location: Rabigh, Makkah Province, Saudi Arabia.
• Work Environment: Multicultural, high-compliance, project-driven, with emphasis on safety and operational excellence.

A Contracts Administrator role focuses on managing, negotiating, and monitoring contracts in the oil, gas, and petrochemical industry, ensuring compliance, contractor performance, and smooth procurement processes.

Candidates typically need a business or engineering degree, 2–3+ years of contracting experience, and strong negotiation plus ERP/SAP skills.

Key Responsibilities

• Bid analysis & negotiation Participate as the contract proponent representative in analyzing bid responses, negotiating offers, and preparing counteroffers.
• Contract sourcing & prequalification Identify potential contractors, conduct service valuations, and manage prequalification processes.
• Contract administration Assist in procurement, prepare company estimates, review documentation, and ensure technical accuracy.
• Performance monitoring Track contractor activities, process invoices, maintain logs, and plan corrective actions for deficiencies.
• Documentation & compliance Draft, review, and negotiate contracts, maintain accurate records, and ensure compliance with industry regulations.
• Stakeholder communication Liaise with project managers, legal teams, and external vendors to resolve disputes and align contract terms with project goals.

Qualifications

• Education: Bachelor’s degree in Business Administration, Engineering, or related field.
• Experience: Minimum 2–3 years in contract management, preferably in oil & gas or petrochemicals.
• Technical Skills: Familiarity with ERP/MRP systems (ideally SAP), invoice verification, and contracting practices.
• Soft Skills: Strong negotiation, communication, and multicultural collaboration abilities.
• Language: Fluent in English (written and spoken).

Risks & Considerations

• High compliance standards: Strict adherence to Saudi Aramco and petrochemical industry regulations.
• Performance accountability: Direct responsibility for contractor performance and dispute resolution.
• ERP reliance: Strong need for SAP/ERP proficiency to manage procurement and invoicing.
• Multicultural challenges: Requires adaptability in diverse teams and international contractor negotiations.